Cobot
Cobot is a Berlin-based SaaS platform that provides coworking and flexible-workspace operators with automated billing, member management, room bookings, access-control integration, and analytics, serving spaces in over 90 countries.
- Company typePrivate
- Founded2010
- HeadquartersBerlin, Germany
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What Cobot does
Cobot is a coworking space management SaaS platform developed and operated by Upstream – Agile GmbH, a privately held German company headquartered in Berlin. The platform provides coworking and flexible-workspace operators with automated billing and invoicing, resource booking and calendar management, member relationship tools, event ticketing, access-control integration, analytics, and a white-label member portal plus native iOS/Android mobile apps. It is built as a web-based Ruby/Rails application deployed on AWS (UK, Ireland, Germany) and Heroku, with a public REST API (OAuth2) and over 100 free add-ons that integrate payments (Stripe, PayPal, GoCardless), access control (Kisi, Luckey, KleverKey, Sensorberg, SALTO KS, Tapkey, Dormakaba), accounting (DATEV, Xero, Quickbooks, sevdesk), and automation (Zapier, Google Calendar, IronWifi, Mailchimp).
The company sells on a member-based subscription model with a self-serve 1-month free trial and optional paid add-ons, supported by inside-sales demos and a 50%-commission affiliate program. Distribution is global — the platform is available in 8 languages and serves operators in over 90 countries, with strategic GTM partnerships across coworking associations (Coworking Switzerland, Coworking Spain, European Coworking Assembly, Coworking Canada, German Coworking Federation, Impact Hub, GWA). Customer logos span independent SMB spaces (The Farm Soho, zentroom, volt.works, Engelnest, juggleHUB), mid-market multi-location operators (The Corner), and enterprise hybrid-hospitality brands (Betahaus, The Student Hotel).
The company has 11–50 employees and is led by three Managing Directors (Alexander Lang, Thilo Utke, Kristina Schneider, the latter also serving as Co-founder and Chief of Product). No external venture funding, acquisitions, or parent-company relationships are disclosed in available sources, suggesting a founder/management-owned, organically financed operating profile. Recent product investment has emphasized long-term office/desk allocations, multi-jurisdiction compliance (EN 16931, DATEV, Fattura Elettronica, Swiss QR Bill, VERI*FACTU, WCAG 2.1 AA), and a broadening access-control partner roster.
Cobot firmographics
Firmographics- Name
- Cobot
- Legal name
- Upstream – Agile GmbH
- Website
- https://cobot.me
- Company type
- Private
- Founded year
- 2010
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Cobot is a Berlin-based SaaS platform that provides coworking and flexible-workspace operators with automated billing, member management, room bookings, access-control integration, and analytics, serving spaces in over 90 countries.
- Ownership category
- akta.pro rank
Cobot industry classification
Industry- Product category
- Coworking Management Software
- NAICS
- Business Support Services (5614), Office Administrative Services (5611)
- SIC
- Services-Management Services (8741)
- akta.pro primary industry
- Workplace Automation & Self-Service (RPA for IT, Chatbots, Virtual Agents) (BPAEAIAI)
Keywords
Where Cobot is headquartered
LocationHeadquarters
- HQ city
- Berlin
- HQ country
- Germany
- HQ region
- Europe
Offices1 record
Markets served
Cobot business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure
Revenue model
- Subscription - Member-based Pricing: Subscription pricing model where cost is determined by the number of members using the coworking space. Includes free trial period and optional add-on features available for additional fees.
- Add-on Feature Fees: Some platform functions are available for additional fees beyond the base subscription, with pricing potentially varying by member count, scope of use, or turnover.
- Affiliate Program: Revenue share model where affiliates earn 50% of referral's subscription fee for 3 months after they become paid users.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Monthly | Member-scaled subscription with free trial |
Go-to-market motion2 records
Distribution channels5 records
Marketing channels9 records
Cobot product offering
Product offeringCore offering
Cobot is a web-based SaaS platform that enables coworking and flexible workspace operators to run day-to-day operations, including member and tenant management, automated recurring billing and invoicing, meeting room and resource bookings, event ticketing, visitor management, access control, and business analytics. The platform is offered in 8 languages, is used by operators in over 90 countries, and is complemented by a native members' mobile app and an open REST API for integrations with third-party tools.
Product overview
Cobot is a unified coworking management software platform offering a comprehensive suite of tools for operating coworking spaces, organizing members, automating billing, growing communities, renting meeting rooms, analyzing business performance, and tracking revenue. The core platform is Cobot Coworking Management Software, complemented by a native mobile app for iOS and Android, a white-label member portal, and a public API for custom integrations. The platform provides integrated modules for automated invoicing and payments, bookings and calendar management, event booking and ticketing, visitor and member management, automated access control, analytics, external bookings, drop-in passes, lightweight CRM, and office rental management. Cobot operates in over 90 countries and is developed by Upstream-Agile GmbH based in Berlin, Germany.
Differentiator
Problem solved
Functional benefit
Products and services
- Cobot Coworking Management Software Web-based SaaS platform for coworking and flex-office operators covering member management, automated billing and invoicing, bookings, events, visitor management, access control, CRM, analytics, and a white-label member portal.
- Cobot Members Mobile App Standalone mobile application for iOS and Android that lets members of Cobot-managed workspaces view and book meeting rooms, manage their membership, receive notifications, and access the operator's branded member portal.
- Cobot API REST API with OAuth2 authentication that allows developers and integration partners to programmatically interact with Cobot resources such as members, bookings, invoices, and events, supported by open-source client libraries on GitHub.
- Cobot Support Packages Paid expert training, onboarding, and consultation services for coworking operators adopting Cobot, offered as add-on support packages to the core subscription.
Quantifiable outcome
- Automated invoicing eliminates spreadsheet-based billing
- +2 more outcomes
Companies that use Cobot
Customer profileNamed customers14 records
Segments3 records
Ideal customer profiles2 records
Cobot technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration26 records
Feature15 records
Cobot partnerships and signals
Strategic signalPartnerships
17 partnerships are on record, tiered core, standard and strategic.
- StripecorePayment processor integration enabling automated billing and payment collection. Stripe processes payment data securely while Cobot handles subscription management and invoicing.
- PayPalcoreAlternative payment processor for subscription billing and transaction processing within the Cobot platform.
- GoCardlesscoreDirect debit payment processor integration for automated recurring payments, particularly useful for European coworking spaces.
- KisicoreAccess control provider integration enabling automated door access management. Members gain access based on their Cobot membership status and bookings.
- Luckey by Sofia LockscoreCloud-based access control system integration. Automatically syncs new members from Cobot and enables login via Cobot credentials.
- IronWifistandardWiFi access management integration that receives hardware address and email from Cobot to manage coworking network access.
- Google CalendarstandardCalendar integration allowing booking dates, titles, and comments to sync with Google Calendar for member convenience.
- ZapierstandardAutomation platform integration enabling event-based workflows between Cobot and CRM systems, marketing tools, and other applications.
- Heroku (Salesforce)coreCloud infrastructure provider for hosting and backup services. Processes data for general storage and backup on behalf of Cobot.
- Amazon Web Services (AWS)corePrimary cloud infrastructure provider with servers in UK, Ireland, and Germany for data storage, caching, and backups.
- Coworking SwitzerlandstrategicSwiss coworking industry association partnership supporting coworking ecosystem development in Switzerland.
- Coworking SpainstrategicSpanish coworking industry association partnership, including conference sponsorship and community support.
- European Coworking AssemblystrategicPan-European coworking advocacy organization partnership promoting industry standards and collaboration.
- Coworking CanadastrategicCanadian coworking industry association partnership supporting operators across Canada.
- German Coworking FederationstrategicGerman national coworking federation partnership supporting industry advocacy and standards.
- Impact HubstrategicGlobal network of coworking and innovation spaces partnership, supporting Impact Hub locations worldwide.
- Global Workspace Association (GWA)strategicGlobal workspace industry association partnership for industry visibility and best practice sharing.
Scale indicators3 records
Recent moves6 records
Expansion highlights6 records
Cobot competitors and assessment
Company assessmentBroad incumbents
- MRI Software: MRI Software provides broad real estate and workplace management software for commercial portfolios, with offerings that can substitute for Cobot in larger operator portfolios.
- Building Engines (JLL): Building Engines, part of JLL, offers commercial building operations software that overlaps with broader workspace and tenant experience management — adjacent to but broader than Cobot's niche.
- Yardi Systems: Yardi is a broad commercial real estate software suite with property management and tenant tools that increasingly overlap with coworking/flex-space operators — a large incumbent competing indirectly with Cobot.
Direct peers
- Optix: Optix provides coworking and flex-space operators with a member-facing app and management backend for bookings, billing, and access control — a direct functional competitor to Cobot.
- Spacebring (Nexudus): Spacebring (formerly Nexudus) is a coworking management platform used globally by operators for member management, billing, and access — directly comparable to Cobot's product scope.
- Coworker Inc. Coworker offers a workspace management software alongside its coworking directory, providing operators with booking, member, and billing tools comparable to Cobot.
- andcards: andcards is a coworking and shared workspace management app with member, booking, and billing functionality, targeting SMB operators similarly to Cobot.
- OfficeRnD: OfficeRnD is a coworking and flex-space management platform offering bookings, billing, member portals, and integrations — directly competing with Cobot for the same operator customer base.
Others
- Kisi: Kisi is a cloud access control provider that integrates with Cobot; they are an ecosystem partner rather than direct competitor but represent an adjacent infrastructure layer for workspace operators.
Emerging players
- Envoy: Envoy provides workplace experience software including visitor management and desk booking that increasingly encroaches on coworking operators' software stacks alongside tools like Cobot.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat6 records
Key risks6 records
Key highlights7 records
Customer concentration
Cobot social profiles
Digital presenceCobot compliance and trust
Trust signalCompliance4 records
Cobot financial estimates
Financial estimateRevenue estimate
Valuation estimate
Cobot leadership team
Management profileNumber of profiles
Profiles3 records
Cobot funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Cobot M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Cobot
What does Cobot do?
Cobot is a web-based SaaS platform that enables coworking and flexible workspace operators to run day-to-day operations, including member and tenant management, automated recurring billing and invoicing, meeting room and resource bookings, event ticketing, visitor management, access control, and business analytics. The platform is offered in 8 languages, is used by operators in over 90 countries, and is complemented by a native members' mobile app and an open REST API for integrations with third-party tools.
Is Cobot a public or private company?
Cobot is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was Cobot founded?
Cobot was founded in 2010. It employs 11 to 50 people.
Where is Cobot based?
Cobot is headquartered in Berlin, Germany, in the Europe region.
How does Cobot make money?
Three revenue lines are on record. Subscription - Member-based Pricing is the primary driver. The others are add-on Feature Fees and affiliate Program.
Who are Cobot's main competitors?
Broad incumbents on record are MRI Software, Building Engines (JLL) and Yardi Systems. Direct peers are Optix, Spacebring (Nexudus), Coworker Inc., andcards and OfficeRnD. Kisi is listed as an others. Envoy is listed as an emerging player.
Does Cobot have an API?
Yes. Cobot offers a free open API that allows developers to build custom integrations and extend functionality. The API documentation is available at dev.cobot.me/api-docs with additional documentation at dev.cobot.me/api2. Developers can access example applications on GitHub (github.com/cobot). OAuth2 authentication is supported, and developers can register applications to obtain client credentials. Developer documentation is at dev.cobot.me/api-docs.
What industry is Cobot in?
Cobot's product category is Coworking Management Software. Its primary akta.pro industry code is BPAEAIAI, Workplace Automation & Self-Service (RPA for IT, Chatbots, Virtual Agents). Its NAICS code is 5614 and its SIC code is 8741.