FileCap
FileCap is a Dutch secure email and large-file transfer platform for organizations, combining Outlook, browser, mobile, API, and MSP access with EU hosting, DLP controls, encryption, and private deployment options.
- Company typePrivate
- Founded2009
- HeadquartersEnschede, Netherlands
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What FileCap does
FileCap is a secure email and large-file transfer platform for organizations that need to exchange sensitive documents and large attachments. Its core offering combines a Microsoft Outlook and Office 365 add-in with a web portal, mobile access, an administrator console, a public API, Business Rules for data loss prevention, public invitation links, custom branding, audit logging, and multiple authentication methods. SaaS is hosted on European cloud infrastructure, and the company also supports on-premise VMware and Hyper-V deployments.
FileCap primarily monetizes through annual per-active-user subscriptions, with published per-seat prices of €7.80 per month for 1-10 users and €7.30 per month for 10-25 users; larger deployments, domain-wide licenses, and on-premise installations are quoted individually. Its go-to-market combines a 30-day self-service trial, direct enterprise sales, and MSP/reseller distribution, with partners able to manage multiple customer environments.
FileCap firmographics
Firmographics- Name
- FileCap
- Legal name
- Contec B.V.
- Website
- https://filecap.com
- Company type
- Private
- Founded year
- 2009
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- FileCap is a Dutch secure email and large-file transfer platform for organizations, combining Outlook, browser, mobile, API, and MSP access with EU hosting, DLP controls, encryption, and private deployment options.
- Ownership category
- akta.pro rank
FileCap industry classification
Industry- Product category
- Secure File Transfer Software
- NAICS
- Software Publishers (513210)
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- Secure File Transfer & Managed File Transfer (MFT) (HDADAFAK)
- akta.pro secondary industries
- Email Data Loss Prevention & Encryption (HDADAKAD), File Storage, Sync & Sharing (BPAMAMAE)
Keywords
Where FileCap is headquartered
LocationHeadquarters
- HQ city
- Enschede
- HQ country
- Netherlands
- HQ region
- Europe
Offices1 record
Markets served
FileCap business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Technology or R&D, Personnel, Marketing or Sales, Infrastructure, Operations
Revenue model
- SaaS Subscription (User License): Per-active-user subscription model. Users pay per active user per month, fully scalable. Billed annually. One-time setup fee of €100 applies.
- SaaS Subscription (Domain License): Company-wide license covering all users within a domain. Tiered pricing based on organization size. Billed annually with 3-year contracts available at 20% discount.
- On-Premise License: FileCap software installed on customer's own VMware or Hyper-V environment. Custom pricing based on organization size and requirements.
- MSP/Reseller Model: Managed Service Providers and resellers manage multiple customer environments and pay for licenses they manage, with no minimum purchase requirement.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Per seat | Annual | 1-10 users: €7.80/month per user |
| Per seat | Annual | 10-25 users: €7.30/month per user |
| Per seat | Multi-year contract | 25+ users: Custom pricing |
| Subscription | Multi-year contract | 3-year contract: 20% discount |
Go-to-market motion3 records
Distribution channels4 records
Marketing channels6 records
FileCap product offering
Product offeringCore offering
FileCap is a secure file transfer and secure email SaaS platform that enables organizations to send and receive large files (up to 5TB) and encrypted emails with full audit logging. The platform is delivered through a native Microsoft Outlook/Office 365 add-in, a browser-based web portal, and iOS/Android mobile apps, all hosted on European infrastructure. It is sold primarily to BeNeLux municipalities, healthcare, legal, and financial services organizations as a GDPR-compliant alternative to consumer file-sharing tools, with an MSP/reseller channel and an on-premise VMware/Hyper-V deployment option.
Product overview
FileCap is a Dutch secure file transfer and secure email solution offered as a single unified platform with all features included. The core FileCap Secure File Transfer Platform provides the foundation, with the Outlook Add-in providing native integration into Microsoft Outlook for seamless secure emailing. The Web Portal offers browser-based access without add-ins, fully customizable to corporate branding. Mobile apps extend functionality to iOS and Android. For partners and MSPs, the MSP Portal enables multi-client management from a cloud console. The Administrator Portal provides configuration capabilities for branding, authentication, and monitoring. A Public API allows external systems to integrate FileCap functionality. Business Rules (DLP) provides data loss prevention. The platform is available as SaaS hosted on Scaleway or as an on-premise installation for VMware/Hyper-V environments.
Differentiator
Problem solved
Functional benefit
Products and services
- FileCap Secure File Transfer SaaS Cloud-hosted secure file transfer and secure email SaaS platform that enables organizations to send and receive large files (up to 5TB) and encrypted emails with AES256 encryption, MFA, DLP Business Rules, custom branding, and full audit logging. Hosted exclusively on European Scaleway infrastructure; sold per-active-user, per-domain, or via on-premise license.
- FileCap On-Premise Deployment FileCap software installed on customer-owned VMware or Hyper-V infrastructure for organizations requiring private hosting and full data residency within their own environment. Custom-priced based on organization size and requirements; one-time license.
- FileCap Public API
Companies that use FileCap
Customer profileNamed customers10 records
Segments10 records
Ideal customer profiles5 records
FileCap technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration4 records
Feature9 records
FileCap partnerships and signals
Strategic signalPartnerships
Nine partnerships are on record, tiered core, major and minor.
- ScalewaycoreEuropean cloud provider hosting FileCap's SaaS environment. FileCap announced in February 2026 that data would be hosted exclusively by Scaleway, ensuring EU-only data storage under European legislation (not subject to US Patriot Act).
- Contec BVcoreParent company and creator of FileCap. Contec BV is a Value Added Distributor of software solutions in BeNeLux, with a team of developers and support professionals working on FileCap.
- Pro-InstallmajorIT partner offering FileCap as service for cloud-based SMEs and as on-premises installation for larger customers with server infrastructure.
- XantionmajorIT services company serving 20-250 workstation customers including healthcare, accounting, and financial services sectors.
- ComPromise DominomajorManaged service provider offering FileCap installation in customer environments and via cloud servers for outsourced IT customers.
- CentricminorListed as a FileCap partner in the reseller section.
- MPDminorListed as a FileCap partner in the reseller section.
- UBMminorListed as a FileCap partner in the reseller section.
- MicAITminorListed as a FileCap partner in the reseller section.
Scale indicators5 records
Recent moves3 records
Expansion highlights6 records
FileCap competitors and assessment
Company assessmentDirect peers
- Kiteworks: Kiteworks (formerly Accellion) is a private secure managed file transfer and email protection platform that competes directly with FileCap in regulated industries. Both target the same buyer (security-conscious IT teams in government, healthcare, legal, financial services) with audit-ready file transfer and content-level controls.
- Egnyte: Egnyte provides secure enterprise file sharing, collaboration, and compliance-focused content governance. Like FileCap, it positions secure transfer with regulatory compliance (GDPR, HIPAA, FINRA) as core value, and serves mid-market and enterprise customers in regulated verticals.
- Citrix ShareFile: Citrix ShareFile is an enterprise secure file transfer and sync platform offering encrypted email, large-file sharing, and compliance controls. It overlaps directly with FileCap's value proposition (secure large-file sending, regulatory compliance, Outlook integration) for mid-market and enterprise customers.
- Files.com: Files.com is a managed file transfer and secure file sharing SaaS platform offering large-file transfers, compliance features, and integrations. It is a direct functional alternative to FileCap for organizations needing auditable secure file movement.
- FTAPI: FTAPI is a German/European secure file transfer and data exchange platform with strong positioning on GDPR-compliant, EU-hosted secure data exchange. It is one of FileCap's closest direct competitors in the European regulated mid-market, with overlapping features (secure email, large file transfer, integrations).
- SmartFile: SmartFile is a managed file transfer and secure file sharing platform targeting IT teams with compliance and audit requirements. It competes with FileCap in the secure-MFT-for-regulated-mid-market segment, with overlapping functionality around auditable transfers and policy controls.
- GoAnywhere MFT (Fortra): GoAnywhere MFT is an established managed file transfer suite offering secure email, large-file transfer, and compliance auditing. It is a direct functional alternative to FileCap for enterprise customers standardizing on MFT-centric workflows.
Regional players
- Hornetsecurity: Hornetsecurity is a German email security and compliance vendor offering secure email transfer, DLP, and encryption as part of a broader email-security suite. It overlaps with FileCap's email DLP and encryption capabilities but serves a primarily DACH customer base rather than BeNeLux.
Broad incumbents
- Box: Box is a broad enterprise content collaboration and secure file sharing platform. It does not focus on the same narrow secure-MFT/email-DLP niche as FileCap, but its Box KeySafe, compliance APIs, and large-file transfer capabilities overlap with parts of FileCap's offering for enterprise buyers.
- Microsoft (Purview / M365 Compliance): Microsoft's Purview and M365 Compliance stack increasingly bundles secure email, DLP, encryption, and content governance capabilities that overlap with FileCap's value proposition. As a broad incumbent embedded in the Outlook environment that FileCap integrates with, it is the most consequential adjacent competitor.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
FileCap social profiles
Digital presenceFileCap compliance and trust
Trust signalCompliance4 records
FileCap financial estimates
Financial estimateRevenue estimate
Valuation estimate
FileCap leadership team
Management profileNumber of profiles
Profiles6 records
FileCap funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
FileCap M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about FileCap
What does FileCap do?
FileCap is a secure file transfer and secure email SaaS platform that enables organizations to send and receive large files (up to 5TB) and encrypted emails with full audit logging. The platform is delivered through a native Microsoft Outlook/Office 365 add-in, a browser-based web portal, and iOS/Android mobile apps, all hosted on European infrastructure. It is sold primarily to BeNeLux municipalities, healthcare, legal, and financial services organizations as a GDPR-compliant alternative to consumer file-sharing tools, with an MSP/reseller channel and an on-premise VMware/Hyper-V deployment option.
Is FileCap a public or private company?
FileCap is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was FileCap founded?
FileCap was founded in 2009. It employs 11 to 50 people.
Where is FileCap based?
FileCap is headquartered in Enschede, Netherlands, in the Europe region.
How does FileCap make money?
Four revenue lines are on record. SaaS Subscription (User License) is the primary driver. The others are saaS Subscription (Domain License), on-Premise License and MSP/Reseller Model.
Who are FileCap's main competitors?
Direct peers on record are Kiteworks, Egnyte, Citrix ShareFile, Files.com, FTAPI, SmartFile and GoAnywhere MFT (Fortra). Hornetsecurity is listed as a regional player. Broad incumbents are Box and Microsoft (Purview / M365 Compliance).
Does FileCap have an API?
Yes. The FileCap Public API allows external systems—including email plugins, integrations, and third-party scripts—to communicate securely with the FileCap server. Developers can use it to upload and send files, send invitations, validate transfers and recipients, and retrieve server settings. Organizations can integrate FileCap functionality into their own applications, portals, and business processes. Developer documentation is at www.filecap.com/en/administrator/filecap-api-docs.
What industry is FileCap in?
FileCap's product category is Secure File Transfer Software. Its primary akta.pro industry code is HDADAFAK, Secure File Transfer & Managed File Transfer (MFT), with a secondary code of HDADAKAD, Email Data Loss Prevention & Encryption. Its NAICS code is 513210 and its SIC code is 7372.