Picktime
Picktime is a free, self-serve cloud-based appointment scheduling SaaS platform for SMBs. It offers online booking, calendar sync, class management, payments, and a newly launched AI Receptionist, serving 100+ industries including beauty, medical, fitness, and education.
- Company typePrivate
- Founded2019
- HeadquartersAustin, United States
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What Picktime does
Picktime is a cloud-based, self-serve SaaS appointment scheduling platform targeted at small and mid-sized service businesses. Its core offering combines 24/7 online booking pages, two-way calendar synchronization (Google, Outlook, Apple, Microsoft Exchange), class and group session management with waitlists, room and equipment resource scheduling, automated SMS/email reminders, multi-location dashboards, and integrated payments/invoicing via PayPal, Stripe, and Square. The platform is delivered as a web application with iOS and Android apps for business admins and a separate consumer-facing app (Picktime for Customers) that supports QR-code-driven booking discovery. Notable technology components include an automated Round Robin distribution algorithm, automatic timezone conversion on the public booking page, and a recently launched 24/7 AI Receptionist that handles inbound calls and converts them into confirmed bookings.
Picktime firmographics
Firmographics- Name
- Picktime
- Legal name
- Picktime, Inc.
- Website
- https://picktime.com
- Company type
- Private
- Founded year
- 2019
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Picktime is a free, self-serve cloud-based appointment scheduling SaaS platform for SMBs. It offers online booking, calendar sync, class management, payments, and a newly launched AI Receptionist, serving 100+ industries including beauty, medical, fitness, and education.
- Ownership category
- akta.pro rank
Picktime industry classification
Industry- Product category
- Appointment Scheduling Software
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- Appointment Scheduling & Online Booking (HLACADAA)
- akta.pro secondary industries
- Appointment Reservations (Spa, Salon, Wellness) (HSACALAK), Time, Attendance & Scheduling Administration (BPACAIAE), Corporate Event Staffing & Registration Services (HSACADAE)
Keywords
Where Picktime is headquartered
LocationHeadquarters
- HQ city
- Austin
- HQ country
- United States
- HQ region
- North America
Offices1 record
Markets served
Picktime business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Technology or R&D, Personnel, Infrastructure, Marketing or Sales, Operations
Revenue model
- Freemium Core Platform: Free tier with basic scheduling features, online booking page, calendar sync, and team management. Users can sign up without credit card. Premium features gated behind paid plans.
- Pro/Premium Subscription Plans: Paid subscription plans (Starter, Pro) offering premium features including Round Robin distribution options, advanced reporting, unlimited class attendees, payment processing, and priority support. Billed monthly or annually with automatic renewal.
- Payment Processing: Transaction fees embedded through PayPal, Stripe, and Square payment integrations. Platform processes payments for appointments, class attendees, and resources.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Freemium | Monthly | Free Plan - Basic scheduling features at no cost |
| Subscription | Monthly | Starter Plan - Entry-level paid tier |
| Subscription | Monthly | Pro Plan - Full-featured premium tier |
| Subscription | Annual | Annual Subscription - Discounted annual billing |
Go-to-market motion1 record
Distribution channels5 records
Marketing channels10 records
Picktime product offering
Product offeringCore offering
Picktime is a free, cloud-based online appointment scheduling and booking management platform that enables businesses to accept 24/7 online bookings, manage appointments, classes, group sessions, rooms, equipment, and team members from a single web-based dashboard. The platform serves businesses across 100+ industries including beauty, medical, fitness, education, events, and government services, with a freemium core offering and paid Pro/Starter subscription plans that unlock features such as payments, invoicing, Round Robin distribution, and the AI Receptionist.
Product overview
Picktime is a unified, free-to-use online appointment scheduling platform built around a core scheduling engine, supplemented by specialized modules and mobile applications. The core Picktime platform (web-based) serves as the primary product, providing appointment booking, class management, resource (rooms/equipment) scheduling, team management, and reporting for 100+ industries. This core is extended by the Picktime Mobile App for on-the-go administration, the Picktime for Customers consumer-facing app for end-user booking, and the Picktime Rooms module for venue/resource management. Paid feature add-ons include the AI Receptionist (24/7 automated call handling and booking), Payments & Invoicing (PayPal/Stripe/Square), Round Robin (automated team workload distribution), and enhanced Class Bookings with unlimited attendees. The platform integrates natively with major calendar systems, video conferencing tools, CRMs, email marketing platforms, and website builders.
Differentiator
Problem solved
Functional benefit
Products and services
- Picktime (Core Platform) A free online appointment scheduling and booking management platform that enables businesses to accept 24/7 online bookings, manage appointments, classes, rooms, equipment, and team members from a single dashboard. Serves businesses across 100+ industries including beauty, medical, fitness, education, events, and government services.
- Picktime Mobile App Native mobile application for iOS and Android that allows business admins to manage schedules, appointments, confirmations, reschedules, and cancellations on the go from any mobile device.
- Picktime for Customers A customer-facing appointment scheduling app that enables end customers to find businesses, view services and pricing, check availability, and book appointments via QR code scanning. Available on iOS and Android; iOS users can access via instant app without downloading. Customers can manage all their appointments in one place.
- Picktime Rooms Room and venue resource management module that enables businesses to manage meeting rooms, pools, courts, and other venues. Includes the Picktime Rooms Display App for smart meeting space management with real-time availability display.
Quantifiable outcome
- 50% reduction in administrative workload (reported by insurance sector scheduling software users)
- +2 more outcomes
Companies that use Picktime
Customer profileNamed customers6 records
Segments10 records
Ideal customer profiles4 records
Picktime technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration34 records
AI capability2 records
Feature14 records
Picktime partnerships and signals
Strategic signalPartnerships
30 partnerships are on record, tiered core and secondary.
- Google CalendarcoreTwo-way calendar synchronization allowing users to sync their Picktime calendar with Google Calendar, preventing double-bookings and scheduling conflicts.
- Outlook CalendarcoreTwo-way synchronization with Microsoft Outlook Calendar for seamless calendar management across platforms.
- Apple CalendarcoreIntegration with Apple Calendar for iOS and macOS users to sync scheduling data.
- Microsoft ExchangecoreEnterprise-grade calendar synchronization with Microsoft Exchange for corporate environments.
- ZoomcoreVideo meeting integration enabling automatic creation of Zoom meeting links when bookings are made. Supports online meetings, classes, and webinars. Requires Picktime Starter or Pro account.
- Google MeetcoreVideo conferencing integration for virtual meetings and appointments via Google Meet.
- Microsoft TeamscoreIntegration with Microsoft Teams for video meetings and calendar synchronization, including enhanced recurring bookings.
- GoToMeetingsecondaryVideo meeting integration with GoToMeeting for virtual appointment scheduling.
- Jitsi MeetsecondaryOpen-source video conferencing integration for virtual meetings and classes.
- PayPalcorePayment processing integration allowing businesses to accept PayPal payments for appointments, class bookings, and resources.
- StripecorePayment gateway integration for credit/debit card processing, billing address collection, and transaction management.
- SquarecorePayment processing integration for in-person and online payments via Square POS.
- MailchimpsecondaryEmail marketing integration allowing export of contacts to Mailchimp for email campaigns and customer engagement.
- Constant ContactsecondaryEmail marketing integration for contact export and campaign management via Constant Contact.
- HubSpotsecondaryCRM integration with HubSpot for contact management and sales pipeline synchronization.
- SalesforcesecondaryCRM integration with Salesforce for customer relationship management and sales data sync.
- ZohosecondaryCRM integration with Zoho for contact management and business automation.
- PipedrivesecondaryCRM integration with Pipedrive for sales pipeline and contact management.
- WordPresssecondaryWebsite integration via booking widget embeddable on WordPress sites.
- WixsecondaryWebsite integration with Wix for embedding booking widgets on Wix-built websites.
- SquarespacesecondaryWebsite integration for embedding booking functionality on Squarespace websites.
- WeeblysecondaryWebsite integration with Weebly website builder platform.
- JoomlasecondaryWebsite integration for embedding booking functionality on Joomla CMS sites.
- DrupalsecondaryWebsite integration for embedding booking widgets on Drupal CMS sites.
- FacebookcoreSocial media integration allowing users to add 'Book Now' button on Facebook profiles and embed booking links in posts and bio.
- Google MapssecondaryIntegration with Google Maps for business location visibility and customer navigation.
- Google AnalyticssecondaryAnalytics integration tracking website traffic, user behavior, and booking conversion metrics.
- Google ContactssecondaryContact synchronization with Google Contacts for contact management.
- ZapiersecondaryAutomation integration via Zapier enabling connections with 100+ additional applications and workflow automation.
- iCloudsecondaryCalendar synchronization with iCloud for Apple device users.
Scale indicators2 records
Recent moves6 records
Expansion highlights6 records
Picktime competitors and assessment
Company assessmentDirect peers
- Doodle: Scheduling and meeting-poll platform for SMBs and enterprise teams — competing on the scheduling core with a freemium model and integration ecosystem.
- Setmore: Free + paid appointment scheduling software targeting SMBs in beauty, healthcare, and professional services with calendar sync, payments, and class bookings — directly comparable in feature set and target market.
- Vagaro: Scheduling and business management platform focused on beauty, wellness, fitness, and pet services — directly competing verticals with Picktime and offering similar booking, class, and payment capabilities.
- Calendly: Direct competitor offering free + paid online appointment scheduling for individuals and SMBs. Targets a similar one-to-many and group-meeting workflow, comparable PLG motion, and overlapping SMB verticals (sales, recruiting, services).
- SimplyBook.me: Cloud-based booking system serving SMBs in medical, beauty, sports, and professional services — overlapping verticals, freemium model, and feature scope (booking page, payments, custom forms).
- YouCanBookMe: Online booking and scheduling tool for SMBs and professionals with calendar sync, custom forms, and payments — comparable feature scope and self-serve SMB target market.
- Acuity Scheduling: Squarespace-owned scheduling platform serving SMBs across beauty, wellness, fitness, and professional services — overlapping Picktime's core verticals and pricing-tier structure.
Broad incumbents
- Mindbody: Established SaaS platform for fitness, wellness, and beauty businesses offering scheduling, class management, payments, and client management — broader incumbent serving overlapping SMB verticals.
- HubSpot Meetings: Meeting-scheduling capability embedded within HubSpot's CRM platform. Competes indirectly via CRM-bundled scheduling for SMBs and mid-market; broader incumbent with deeper sales/marketing ecosystem.
- Square Appointments: Block/Square's free and paid appointment scheduling product tightly integrated with Square Payments and POS. Broader incumbent with significantly greater capital and merchant ecosystem reach, competing head-on in beauty/wellness SMB scheduling.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
Picktime social profiles
Digital presencePicktime compliance and trust
Trust signalCompliance5 records
Picktime financial estimates
Financial estimateRevenue estimate
Valuation estimate
Picktime leadership team
Management profileNumber of profiles
Picktime funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Picktime M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Picktime
What does Picktime do?
Picktime is a free, cloud-based online appointment scheduling and booking management platform that enables businesses to accept 24/7 online bookings, manage appointments, classes, group sessions, rooms, equipment, and team members from a single web-based dashboard. The platform serves businesses across 100+ industries including beauty, medical, fitness, education, events, and government services, with a freemium core offering and paid Pro/Starter subscription plans that unlock features such as payments, invoicing, Round Robin distribution, and the AI Receptionist.
Is Picktime a public or private company?
Picktime is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was Picktime founded?
Picktime was founded in 2019. It employs 11 to 50 people.
Where is Picktime based?
Picktime is headquartered in Austin, United States, in the North America region.
How does Picktime make money?
Three revenue lines are on record. Freemium Core Platform is the primary driver. The others are pro/Premium Subscription Plans and payment Processing.
Who are Picktime's main competitors?
Direct peers on record are Doodle, Setmore, Vagaro, Calendly, SimplyBook.me, YouCanBookMe and Acuity Scheduling. Broad incumbents are Mindbody, HubSpot Meetings and Square Appointments.
Does Picktime have an API?
No public API is recorded for Picktime.
What industry is Picktime in?
Picktime's product category is Appointment Scheduling Software. Its primary akta.pro industry code is HLACADAA, Appointment Scheduling & Online Booking, with a secondary code of HSACALAK, Appointment Reservations (Spa, Salon, Wellness). Its SIC code is 7372.