Calendly

What Calendly does

Calendly is a cloud-based scheduling automation platform founded in 2012 by Tope Awotona and headquartered in Atlanta, Georgia. The platform eliminates email back-and-forth by connecting up to six calendars per user (Google, Microsoft Outlook, Exchange) and presenting real-time availability to invitees via shareable scheduling links. Calendly supports four event formats — one-on-one, collective, round robin, and group — and integrates natively with Zoom, Microsoft Teams, Google Meet, and Webex for video conferencing, plus 100+ additional integrations spanning CRM (Salesforce, HubSpot), payments (Stripe, PayPal), communications (Slack, Microsoft Teams Chat), and workflow automation (Zapier, Make). The platform is delivered via web, native iOS and Android applications, browser extensions for Chrome, Edge, Firefox, and Safari, and a public API with a developer portal.

The company operates a hybrid go-to-market model combining product-led growth for individuals and SMBs with an enterprise sales motion for large organizations. Pricing is structured as Free (individuals), Standard ($10 per seat per month, billed annually), Teams ($16 per seat per month, billed annually), and Enterprise (custom pricing starting at $15,000 per year). The Free tier drives viral user acquisition, while paid tiers add analytics, routing, payments, admin controls, and integrations. Calendly claims 100,000+ organizational customers including 86% of Fortune 500 companies, supported by enterprise-grade security certifications (SOC 2 Type II, SOC 1, ISO 27001, CSA STAR Level 2, GDPR, CCPA).

Revenue is generated through seat-based subscriptions with annual billing incentives (16-20% discounts) and multi-year enterprise contracts. The company raised $350 million in 2021 at a $3 billion valuation led by OpenView with participation from ICONIQ Capital and ICONIQ Growth, achieving unicorn status. In 2022, Calendly acquired Prelude (recruiting and hiring automation) and MeetingNotes (meeting documentation) to extend into adjacent verticals. The company employs between 501 and 1,000 people and is led by CEO and founder Tope Awotona, with Shane Murphy-Reuter as President of Go-to-Market, Shahara Jasion as CFO, and Chirag Chheda as CTO. Recent strategic priorities include AI-mediated productivity (Notetaker, AI Assistant in beta), agentic AI partnerships (Claude, RingCentral AIR, CallRail Voice Assist), and vertical expansion into local services via the Yelp integration.

Name

Calendly

Legal name

Calendly

Website

https://calendly.com

Company type

Private

Founded year

2012

Operating status

Operating

Headcount range

251–500 employees

Short description

Calendly is a cloud-based scheduling automation platform that connects calendars and presents real-time availability via shareable booking links, serving 100,000+ organizations including 86% of Fortune 500 companies through freemium, per-seat, and enterprise tiers across 100+ integrations.

Ownership category

akta.pro rank

Product category

Scheduling Automation Software

NAICS

Software Publishers (5132)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Email, Calendar & Scheduling (BPAMAMAC)

akta.pro secondary industry

Developer Portals, SDKs & Documentation Platforms (BPAMADAG)

Keywords

• Scheduling automation software
• Appointment booking platform
• Calendar synchronization tools
• Meeting scheduling solutions
• Team scheduling software

Headquarters

HQ city

Atlanta

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. Subscription Plans: Multi-tiered subscription model with Free (personal use), Standard ($10/seat/month), Teams ($16/seat/month), and Enterprise (starting at $15k/year) plans. Revenue generated from seat-based subscriptions with annual or monthly billing options.
2. Freemium Tier: Free tier for individuals provides basic scheduling functionality, driving user acquisition and conversion to paid plans for advanced features like analytics, team management, and admin controls.
3. Enterprise Contracts: Custom enterprise agreements with dedicated support, advanced security, admin management, SCIM, SAML SSO, and negotiated pricing based on organization size and needs.

Pricing tiers

Go-to-market motion2 records

Distribution channels5 records

Marketing channels8 records

Core offering

Calendly is a cloud-based scheduling automation platform that eliminates email back-and-forth by connecting up to six calendars (Google, Microsoft Outlook, Exchange) to expose real-time availability for invitees to self-book meetings. The platform supports multiple event formats including one-on-one, collective, round robin, and group meetings, with native integration to video conferencing tools (Zoom, Microsoft Teams, Google Meet, Webex) and an ecosystem of 100+ third-party integrations.

Product overview

Calendly is a unified scheduling platform that provides a comprehensive suite of products for appointment and meeting management. The core platform is Scheduling automation, which enables users to share availability and accept bookings without email back-and-forth. This core product integrates with supplementary modules including Notetaker (AI-powered meeting recap and action item generation in Beta), Contacts (relationship management), and Payments (payment collection via Stripe and PayPal). The platform also offers Meeting Polls for group scheduling, an AI Assistant (Beta) for conversational scheduling, and Analytics for tracking scheduling trends. Additional delivery mechanisms include native Mobile Apps (iOS/Android), Browser Extensions (Chrome, Edge, Firefox, Safari), Embed Options for websites, and Admin Management tools for enterprise organizations. The platform supports 100+ integrations including major video conferencing (Zoom, Microsoft Teams, Webex), CRM (Salesforce, HubSpot), calendar (Google Calendar, Outlook), and communication tools (Slack). Calendly serves individuals, small businesses, and enterprise organizations through Free, Standard, Teams, and Enterprise pricing tiers.

Differentiator

Problem solved

Functional benefit

Brands

• Calendly Notetaker: Meeting recaps and action items tool (Beta)
• Calendly Contacts
• Calendly Payments

Products and services

• Scheduling Core cloud-based scheduling automation platform that connects up to six calendars (Google, Outlook, Exchange), exposes real-time availability, and supports one-on-one, collective, round robin, and group event types. Targeted at individuals, small teams, and enterprise organizations.
• Notetaker (Beta) AI-powered meeting note-taking feature that automatically generates meeting recaps and action items during or after meetings. Marketed as a standalone sub-brand (Calendly Notetaker) in Beta.
• Contacts Relationship management tool that lets users organize, track, and manage contacts within the Calendly platform. Offered as the Calendly Contacts sub-brand.
• Payments Flexible payment collection feature enabling users to get paid for time and services through integration with Stripe and PayPal. Marketed as the Calendly Payments sub-brand.
• Calendly Mobile App Native mobile application available on iOS (App Store) and Android (Google Play) that allows users to view schedules, manage availability, share scheduling links, and join meetings while mobile.
• Calendly Browser Extension Browser extensions for Chrome, Edge, Firefox, and Safari that provide one-click access to Calendly scheduling functionality from any webpage.
• Calendly API Public REST API and developer platform that enables developers to build custom integrations on top of Calendly's scheduling platform, distributed through the Calendly Developer Portal.
• Prelude Recruitment-focused scheduling solution acquired by Calendly to expand into hiring workflows, with integrations to applicant tracking systems (ATS). Offered as a wholly-owned subsidiary.

Quantifiable outcome

• 169% ROI for customers like HackerOne
• +5 more outcomes

Named customers5 records

Segments11 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration24 records

AI capability4 records

Feature11 records

Partnerships

13 partnerships are on record, tiered core.

• RingCentralcoreTechnology or Integration · 11 May 2026RingCentral expanded its AI Receptionist (AIR) product with Calendly integration, enabling it to handle appointment scheduling. Over 11,800 businesses now use AIR, with Calendly enabling seamless booking within RingCentral's voice AI system.
• CallRailcoreTechnology or Integration · 4 February 2026CallRail integrated Calendly into its Voice Assist AI product, enabling small businesses to automatically convert inbound calls into confirmed appointments 24/7. The integration allows AI to identify caller intent, check real-time Calendly availability, and book appointments during calls. Early users reported 44% increase in answered calls.
• LinkedIncoreGTM or Marketing Partner · 20 March 2025LinkedIn added Calendly integration for profile CTA buttons, allowing professionals to add scheduling links directly to their LinkedIn profiles. This partnership helps professionals source more client opportunities through LinkedIn's platform.
• PreludecoreStrategic or Co-development Partner · 28 September 2022Calendly acquired Prelude, a hiring/recruiting company, in September 2022. This acquisition accelerates Calendly's vision to provide comprehensive scheduling solutions for businesses of all sizes, expanding into the hiring and recruiting workflow space.
• ZoomcoreTechnology or IntegrationZoom integration automatically adds Zoom meeting links to every Calendly event, streamlining video meeting scheduling.
• SalesforcecoreTechnology or IntegrationSalesforce integration keeps CRM records updated automatically and adds instant, account-matched scheduling to Salesforce forms, helping sales teams sell more efficiently.
• HubSpotcoreTechnology or IntegrationHubSpot integration keeps records up to date and enables instant, account-matched scheduling within HubSpot forms.
• Microsoft TeamscoreTechnology or IntegrationMicrosoft Teams integration automatically includes Teams conferencing links in Calendly events, with additional chat notifications capability.
• SlackcoreTechnology or IntegrationSlack integration provides automatic meeting notifications and allows sharing Calendly directly from Slack channels.
• StripecoreTechnology or IntegrationStripe integration connects payment processing to Calendly for collecting payments for time and services, reducing no-shows.
• ZapiercoreTechnology or IntegrationZapier integration connects Calendly to thousands of other tools and automates workflows across the tech stack.
• Google CalendarcoreTechnology or IntegrationGoogle Calendar integration enables real-time availability checking and synchronization with Calendly scheduling.
• PayPalcoreTechnology or IntegrationPayPal integration enables payment collection for time and services, reducing no-shows and simplifying billing.

Scale indicators14 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Doodle: Doodle is a direct scheduling peer offering group meeting polls, 1:1 booking, and paid plans for professionals — the closest functional competitor to Calendly's core scheduling automation, particularly around group scheduling.
• SavvyCal: SavvyCal is a scheduling tool focused on individual professionals and small teams with sender-controlled availability and overlay calendar features — directly comparable to Calendly's Standard tier.
• Acuity Scheduling: Acuity Scheduling (owned by Squarespace) is a direct peer serving solopreneurs, SMBs, and service businesses with appointment booking, payments, and client management — overlapping Calendly's SMB and solopreneur segments.
• Chili Piper: Chili Piper is a direct peer in revenue/sales scheduling — offering instant router, handoff, and meeting scheduling tightly integrated with Salesforce and HubSpot for sales teams, overlapping Calendly's sales-team use case at the enterprise tier.
• YouCanBookMe: YouCanBookMe is a direct peer providing self-service scheduling with calendar sync, booking pages, and integrations — a long-standing Calendly competitor in the SMB and individual booking market.

Broad incumbents

• Microsoft Bookings: Microsoft Bookings is a broad incumbent — appointment scheduling bundled into Microsoft 365 for businesses, included with Teams/Outlook — directly overlapping Calendly's offering as a free or near-free alternative inside enterprise Microsoft estates.
• Google Appointment Schedules: Google Calendar's native appointment scheduling is a broad incumbent — free for Google Workspace users and tightly integrated with Calendar/Gmail — competing head-on with Calendly's free and Standard tiers.
• HubSpot Meetings Tool: HubSpot's built-in Meetings tool is a broad incumbent — meeting scheduling included in HubSpot CRM, targeting the same marketing/sales/customer-success segments where Calendly is sold.

Emerging players

• Reclaim.ai: Reclaim.ai is an emerging AI calendar and scheduling assistant focused on task/time management and smart meeting scheduling — directly comparable to Calendly's AI Assistant and Notetaker initiatives but with an AI-native architecture.
• Motion: Motion is an emerging AI scheduling and productivity tool that auto-builds calendars and schedules meetings — a partial overlap with Calendly's calendar-driven scheduling, positioned for individual pros and small teams.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/calendly
• Facebookfacebook.com/calendly
• LinkedInlinkedin.com/company/calendly

Compliance6 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles12 records

Subsidiaries1 record

Funding overview

Funding rounds2 records

Investors4 records

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A2 records

Investments1 record

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Calendly