Fiona Festival

What Fiona Festival does

Fiona Festival, operating as Fiona Online B.V., is a Rotterdam-based private software company founded in 2012 that provides management software to film festivals and related event teams. Its core platform is a cloud-based, API-first SaaS product with modules and add-ons covering film-market scheduling, form design, invoicing, volunteer shift selection, MyFestival integration, voting, and RSVP management. The product also includes a drag-and-drop planner, KDM distribution, and conflict detection, and is described as having more than 25 integrations across ticketing, VOD, payments, submissions, delivery, mailing, meetings, and media.

The company serves a specialized global customer base that includes film festivals and related organizations such as IFFR, IDFA, Locarno Film Festival, DOK Leipzig, Sheffield DocFest, and Sitges Film Festival. Its commercial model combines recurring SaaS subscriptions with one-time implementation and training services and support packages; pricing is custom-quoted, and the company uses direct sales without disclosed channel partners. The available data indicates a small organization with 1-10 employees and no disclosed funding, revenue, or public contract values.

Name

Fiona Festival

Legal name

Fiona Online B.V.

Website

https://fiona-festival.com

Company type

Private

Founded year

2012

Operating status

Operating

Headcount range

1–10 employees

Short description

Fiona Festival, operating as Fiona Online B.V., provides cloud-based, API-first management software and integrations for film festival teams globally, with subscriptions, implementation, training, and support offerings and related event workflows.

Ownership category

akta.pro rank

Product category

Film Festival Management Software

NAICS

Promoters of Performing Arts, Sports, and Similar Events without Facilities (711320)

SIC

Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Film Festivals & Festival Organizers (MPADAKAD)

Keywords

• Film festival management software
• Festival programming platform
• Guest management software
• Volunteer scheduling system
• Event logistics software

Headquarters

HQ city

Rotterdam

HQ country

Netherlands

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. Software Subscription (Core Module): Annual subscription for core festival management functionality including film selection, programming, guest management, accreditation, communications, and connected festival data. Pricing is custom-quoted based on festival size and needs.
2. Additional Modules: Optional paid modules including film market scheduler, form designer, invoicing, volunteer shiftpicker, MyFestival integration, voting module, and RSVP module. Each adds functionality at additional cost.
3. Implementation & Training: One-time costs for implementation, data migration from legacy systems, training (on-location or online), and integration setup with external systems like websites and ticketing providers.
4. Support Packages: Additional support options including SLA-based support during the year or in the run-up to the festival period.

Pricing tiers

Go-to-market motion2 records

Distribution channels2 records

Marketing channels7 records

Core offering

Fiona Festival provides cloud-based, modular film festival management software that serves as a central data hub connecting films, people, screenings, guests, departments, and external systems for film festivals worldwide. The platform covers the full festival workflow including online film submissions and selection, drag-and-drop programming with conflict detection, guest and volunteer management, film logistics with KDM distribution, publication to websites/ticketing/VOD, and add-on modules for film markets, voting, invoicing, and accreditation.

Product overview

Fiona Festival is a comprehensive, modular film festival management software platform designed to connect all aspects of festival operations. The core platform includes essential modules for Festival Programming (with drag-and-drop planner, film selection, and online screenings), Film Logistics (screening copy handling and KDM distribution), Guest Service and CRM, Volunteer Management, Media and Publication, Management Tools, and Productivity Boosters. Additional add-on modules extend functionality for specific needs: Film Market Scheduler (automated meeting planning), Form Designer (custom form building), Invoicing (payment collection), Volunteer Shiftpicker (self-service scheduling), MyFestival Integration (website profile connection), Voting (secure awards/jury voting), and RSVP (group reservation management). The platform operates as a central data hub connecting films, people, screenings, departments, and external systems via APIs, with integrations to ticketing providers (Active Tickets, Eventive, Smeetz, Ticketmatic, Vivenu), VOD platforms (Shift72, MediaLoc), payment processors (Adyen, Mollie, Stripe, Braintree), film submission platforms (FilmFreeway, ShortFilmDepot), film delivery services (FilmFetch, Cinesend, Deluxe Media), mailing tools (Brevo, Mailchimp, Mailgun), and meeting platforms (Whereby, Jitsi).

Differentiator

Problem solved

Functional benefit

Products and services

• Fiona Festival Core Platform Comprehensive, modular film festival management software platform serving as the central data hub connecting films, people, screenings, guests, departments, and external systems (websites, ticketing, VOD, payment, mailing, and meeting tools) for film festival organizations of all sizes.
• Festival Programming Module End-to-end film festival programming workflow including online submission forms, drag-and-drop festival planner, film research and selection committee management, online screenings and VOD, combined programs, group events, and event programming with conflict detection.
• Film Logistics Module Module providing full control over film logistics from maker to venue, including screening copy logistics via FilmFetch integration, raid set handling, and automated KDM file distribution to venue-specific folders.
• Guest Service and CRM Module Comprehensive guest management including contact management, guest service with invitations and appointments, sponsorship and partner deals tracking, travel and stay management, and budget centers for hospitality operations.
• Volunteer Management Module Volunteer management including volunteer selection, badge assignment, role preferences tracking, shift planning per location and position, and training shift setup, with an optional self-service Volunteer Shiftpicker add-on.
• Media and Publication Module Film festival media and publication tools including publication API for publishing to all online channels, write and translate workflows, and tags for grouping films.
• Management Tools Module Festival management tools including customizable reporting with pictures and QR codes, full control on publication, conflict management for planning, users and teams with manageable rights, and cloud-based hosting.
• Productivity Boosters Module Productivity features including smart intuitive navigation, worklists and overviews, status lists, custom fields, customizable mailing and reporting templates, bulk mailings, and bulk actions for films and guests.
• Film Market Scheduler Module Automated one-on-one meeting planner for film markets and forums, capable of planning 1000+ appointments instantly based on meeting requests by projects and participants, with support for online meetings.
• Form Designer Module Custom form builder allowing expansion of default forms or creation of new forms for online film submission, guest accreditation, volunteer applications, or group events, with pre-filled form capabilities.
• Invoicing Module Online payment collection and invoice management for fees associated with entries and accreditations, with automatic invoice sending, payment link emails, payment tracking, and reminders.
• Volunteer Shiftpicker Module Self-service shift selection for volunteers allowing them to pick their own shifts online based on assigned positions, with configurable conditions and validation rules.
• MyFestival Integration Module Integration connecting Fiona with festival MyFestival environments on websites where guests create personal profiles, enabling seamless user experience for appointments, invoices, and ticket purchasing.
• Voting Module Secure voting system for juries, academies, or public awards supporting multiple voting rounds, with independent and secure environment where festival has no access to results.
• RSVP Module Seat and ticket reservation system for groups of people like sponsors or partners, with tracking of RSVP status and +1 attendance.
• Implementation, Training, and Customer Support Services Professional services covering implementation, data migration from legacy systems, training (on location, online, or hybrid), an experienced customer service team with ticket system, a help center with knowledge base, and API documentation for IT partners.

Quantifiable outcome

• Reduced scheduling time from a week to minutes using drag-and-drop planner
• +4 more outcomes

Named customers20 records

Segments6 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration31 records

Feature15 records

Partnerships

27 partnerships are on record, tiered core and supporting.

• FilmFetchcoreTechnology or IntegrationIntegration with FilmFetch for secure digital DCP file transfer between filmmakers and festivals. Automates the entire process of retrieving, uploading, checking, and forwarding DCPs. IFFR achieved 80%+ filmmaker adoption with this integration, significantly reducing hard disk handling.
• Shift72coreTechnology or IntegrationIntegration with Shift72 VOD platform for online viewing workflows. Supports online assessment of film entries, secure streaming catalogues for professional guests, and audience screenings for hybrid festivals.
• MediaLocsupportingTechnology or IntegrationIntegration with MediaLoc for VOD and streaming platform support in film festival operations.
• Active TicketssupportingTechnology or IntegrationTicketing integration for film festival screening and event data synchronization.
• EventivesupportingTechnology or IntegrationTicketing integration for film festival event management and ticket sales.
• SmeetzsupportingTechnology or IntegrationTicketing integration for film festival ticket sales and event management.
• TicketmaticsupportingTechnology or IntegrationIntegration with Ticketmatic ticketing system for programme and screening data synchronization.
• VivenusupportingTechnology or IntegrationTicketing integration for flexible ticket and event management.
• AdyencoreTechnology or IntegrationPayment provider integration for secure online payment collection in invoicing module. One of several payment options for collecting festival fees and accreditations.
• MolliecoreTechnology or IntegrationPayment provider integration for online payment collection in invoicing module.
• StripecoreTechnology or IntegrationPayment provider integration for online payment collection and transaction processing.
• PayPal BraintreecoreTechnology or IntegrationPayment provider integration through Braintree for secure payment processing.
• MontoniosupportingTechnology or IntegrationPayment provider integration for European payment methods.
• SaferpaysupportingTechnology or IntegrationPayment provider integration through Worldline for secure payment processing.
• FilmFreewaycoreTechnology or IntegrationIntegration with FilmFreeway for film submission import. Brings submitted film data into Fiona and manages next steps from central system, connecting submissions with selection and programming.
• ShortFilmDepotsupportingTechnology or IntegrationIntegration with ShortFilmDepot for short film submission management.
• CinesendsupportingTechnology or IntegrationFilm delivery platform integration for DCP handling and distribution.
• Deluxe MediasupportingTechnology or IntegrationFilm delivery platform integration for DCP and media file handling.
• BrevosupportingTechnology or IntegrationMailing platform integration for bulk email sending to professionals and guests, with mailing list management.
• MailchimpsupportingTechnology or IntegrationMailing platform integration for newsletter and communication management.
• MailgunsupportingTechnology or IntegrationMailing platform integration for transactional and bulk email sending.
• WherebysupportingTechnology or IntegrationOnline meeting platform integration for one-on-one meetings, round table discussions, and pitching sessions in hybrid festival settings.
• VimeosupportingTechnology or IntegrationMedia platform integration for film metadata and video content management.
• YouTubesupportingTechnology or IntegrationMedia platform integration for film content and video management.
• DropboxcoreTechnology or IntegrationKDM distribution integration. Fiona reads KDM files from festival Dropbox, analyzes them, matches with CPL files, and distributes to venue-specific folders. Also used for document and file sharing.
• Google DrivesupportingTechnology or IntegrationMedia platform integration for document and file sharing within Fiona.
• One DrivesupportingTechnology or IntegrationMedia platform integration for document and file sharing within Fiona.

Scale indicators7 records

Expansion highlights4 records

Broad incumbents

• Bizzabo: Bizzabo is an enterprise event-experience platform covering registration, ticketing, networking, content, and analytics. It is a broad incumbent that could compete for parts of Fiona's festival-management and hybrid-event workflow.
• RainFocus: RainFocus provides enterprise event orchestration, registration, content, and analytics software. It is a broad incumbent with overlapping event-operations and digital-workflow capabilities, though not Fiona's film-specific specialization.
• Cvent: Cvent is an established enterprise event-management platform with registration, venue, attendee, and hybrid-event capabilities. It is broader than Fiona but competes for organizations seeking consolidated event operations software.
• Ungerboeck: Ungerboeck supplies event and venue management software for exhibitions, conventions, and complex event portfolios. Its scheduling, operations, and customer-management capabilities are comparable to the broader administrative layer around Fiona.

Emerging players

• Arts People: Arts People offers box-office, CRM, fundraising, and event-management software to performing-arts organizations. Its audience and event workflows are adjacent to Fiona's guest management, ticketing, and festival administration capabilities.
• Spektrix: Spektrix provides ticketing, CRM, fundraising, and audience-engagement software for arts organizations. It is relevant to Fiona's guest-service, ticketing, sponsorship, and constituent-management functions.
• Fienta: Fienta provides online registration and ticketing for events, including film and cultural festivals. It is comparable to the ticketing and access-control elements of Fiona's platform, although Fiona covers a broader operational scope.
• FilmFreeway: FilmFreeway is a major platform for film submissions, judging, and filmmaker-festival administration. It overlaps with Fiona's submission and selection modules and is already integrated into Fiona's ecosystem.

Direct peers

• Eventival: Eventival provides specialized festival and event management software spanning programming, accreditation, scheduling, ticketing, and online activities. It is a close direct peer to Fiona's platform for film and cultural festivals.
• Eventive: Eventive offers ticketing, virtual screenings, and hybrid or streaming capabilities for independent film and event organizations. It directly overlaps with Fiona's ticketing integrations, online assessment, VOD management, and digital festival workflows.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat3 records

Key risks4 records

Key highlights6 records

Customer concentration

• Xx.com/fionafestival
• LinkedInlinkedin.com/company/fiona-festival

Revenue estimate

Valuation estimate

Number of profiles

Profiles3 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Fiona Festival